Small Business Relief Micro-Grant

Financial grants of up to $10,000 for small businesses and non-profits impacted by the COVID-19 pandemic.

The Small Business Relief Micro-Grant Program provides financial grants of up to $10,000 to qualified Prince William County small businesses and non-profits impacted by the COVID-19 pandemic.

The grants will assist eligible businesses in maintaining operations and can be used for ongoing expenses such as payroll, rent and insurance. Grant recipients can also use funds to purchase e-commerce equipment or expand websites and online sales capabilities.

If you have questions, please read through this information BEFORE you begin the application. You will help expedite your application process by following the information we have provided.

There are two ways to apply! Select ONE option:

  • Apply Online
  • Apply by Email

TIPS TO APPLY ONLINE

The online application is available in English and Spanish. If you need further translation services or need additional assistance completing the application, our Economic Development team is available to assist. Please do not hesitate to contact Clarice Grove at cgrove@pwcgov.org or 571-334-0242

Before you get started

NOTE: If completing the online application, you must complete your registration in one sitting; you do not have the ability to save and return to the application. Incomplete applications may impact your business eligibility to receive grant funds. To help expedite the grant process and ensure your application is complete, please follow these simple steps:

STEP 1: Check Eligibility

Check the eligibility requirements to make sure your business qualifies for the grant.

If you are unsure, do not hesitate to contact Clarice Grove at cgrove@pwcgov.org.

  • NOTE: Businesses that are delinquent on Prince William County business license or Business Tangible Property tax are NOT eligible for grant funds.
    • Please contact the Department of Finance if you are unsure of your status: Taxpayer Services at 703-792-6710 (M-F 8AM – 5PM). For email inquiries, send your request to TaxpayerServices@pwcgov.org. Responses are typically the same or next business day. For business taxes please provide your name, address and driver's license number or SSN/FEIN.
  • If you have questions about required  IRS documents please visit the IRS website here to get copies of your documents: IRS W9, 941, 1099 or 1096:  https://www.irs.gov/forms-instructions

You can also review the Frequently Asked Questions for more information.

STEP 2: Complete financial form

At the time of application you will have to complete the Small Business Relief Micro-Grant Financial Form highlighted sections on your gross monthly revenues for 2018, 2019 and 2020 to date. This form documents that your business has experienced a 25% loss of revenue due to the pandemic and is critical to your application – don’t skip this important step.

  • We also ask that if you were awarded the grant what types of business expenses will you put the grant proceeds towards. The completed form will then be uploaded during the application process. [DOWNLOAD FORM]

STEP 3: Gather Information and Scan Documents

The list below includes information that you should scan and have ready BEFORE completing the online application

  • Prince William County business license number (if applicable) - Businesses that have gross receipts less than $500,000 are not required to have a PWC Business License.
    • 2018 and 2019 Prince William County Business License Application - [Sample Form]
  • Prince William County business tangible property account number - All businesses, regardless of your gross receipts, are required to file a Business Tangible Property (BTP) tax return. See FAQ’s for more information on BTP tax.
  • Prince William Business Tangible Return and proof of payment — Please have ready to upload your 2018 and 2019 submitted forms. [Sample Form]
  •   Business TIN identification (choose which is most appropriate)
    • Employer Identification Number (EIN)
    • Social Security Number (SSN), if Sole Proprietor
    • Individual Taxpayer Identification (ITIN)
  • Business Recovery Plan – Describe your businesses plan to help market and operate in the current environment.  One sentence is not considered a recovery plan; please include at least four points for your recovery. Maximum two pages.
  • SWaM certification number (if applicable)
  • IRS form W-9 (if applicable) — required for businesses. This form provides your correct Taxpayer Identification Number (TIN) or Employer Identification Number (EIN) and describes your business classification. [Sample Form]
  • IRS form 941 for Q1 2020 (if applicable) – summary of employee wages. This form is also known as the Employer’s Quarterly Tax Form and is used by businesses to report the federal withholdings from most types of employees. [Sample Form]
  • IRS form 1096 (if applicable) – summary of 1099 employees [Sample Form]
  • IRS 501c3 Exemption Letter (if applicable) – required for non-profits only
  • IRS 990 Tax Return for 2019 (if applicable) – required for non-profits only [Sample Form]

For assistance, contact Clarice Grove at CGrove@pwcgov.org or (571) 334-0242.

TIPS FOR YOUR PAPER APPLICATION

If you'd like to fill out a paper application, you can email your completed application and all of the required documents to econdev@pwcgov.org.

Make sure to include: 

  • In the SUBJECT line of your email: [ “Your Business Name" - Small Business Grant Application ]
  • In the body of the email on the first line, please list your business name, contact name, contact email and contact phone number.   
  • Attach all required documents in the same email. Incomplete applications will impact your business eligibility to receive grant funds.

The list below includes information that you should scan and have ready BEFORE emailing your application:

  • Prince William County business license number (if applicable) - Businesses that have gross receipts less than $500,000 are not required to have a PWC Business License.
    • 2018 and 2019 Prince William County Business License Application - [Sample Form]
  • Prince William County business tangible property account number - All businesses, regardless of your gross receipts, are required to file a Business Tangible Property (BTP) tax return. See FAQ’s for more information on BTP tax.
  • Prince William Business Tangible Return and proof of payment — Please have ready to upload your 2018 and 2019 submitted forms. [Sample Form]
  •   Business TIN identification (choose which is most appropriate)
    • Employer Identification Number (EIN)
    • Social Security Number (SSN), if Sole Proprietor
    • Individual Taxpayer Identification (ITIN)
  • Business Recovery Plan – Describe your businesses plan to help market and operate in the current environment.  One sentence is not considered a recovery plan; please include at least four points for your recovery. Maximum two pages.
  • SWaM certification number (if applicable)
  • IRS form W-9 (if applicable) — required for businesses. This form provides your correct Taxpayer Identification Number (TIN) or Employer Identification Number (EIN) and describes your business classification. [Sample Form]
  • IRS form 941 for Q1 2020 (if applicable) – summary of employee wages. This form is also known as the Employer’s Quarterly Tax Form and is used by businesses to report the federal withholdings from most types of employees. [Sample Form]
  • IRS form 1096 (if applicable) – summary of 1099 employees [Sample Form]
  • IRS 501c3 Exemption Letter (if applicable) – required for non-profits only
  • IRS 990 Tax Return for 2019 (if applicable) – required for non-profits only [Sample Form]

For assistance, contact Clarice Grove at CGrove@pwcgov.org or (571) 334-0242.

ACCEPTING APPLICATIONS

Applications will stay open as long as funds remain available.

Apply Today!

ELIGIBILITY REQUIREMENTS

To be eligible for a Prince William Small Business Relief Micro-Grant, applicants must:    

  • For Profit and 501c3 non-profit organizations
  • Home-based businesses
  • Sole proprietors
  • LLCs, Corporations and S-Corps
  • Locally owned Franchise businesses located in Prince William County (locations will be aggregated for total revenue)
  • Gross revenue must be under $2.5M for 2019 calendar year · Business has been operational in Prince William County for two years as of application date
  • Must have one or more physical locations in Prince William County, including the principal place of business;
  • Experienced at least a 25% decline in gross revenues attributable to the COVID-19 pandemic and must document this gross revenue decline in financial statement

Additional requirements for verification: 

  • have a current Prince William County Business License (if applicable — Businesses that have gross receipts less than $500,000 are not required to have a Business License); 
  • be current on Prince William County taxes obligations prior to June 15, 2020; 
  • complete an online application form, certify that all answers are true and accurate, provide completed IRS forms and financial documentation, certify that business’s revenue and projected impact related to COVID-19, and agree to the application’s terms and conditions 
  • Current Prince William County Business License (if applicable — Businesses that have gross receipts less than $500,000 are not required to have a Business License);
  • Current on Prince William County taxes obligations prior to March 1, 2020
  • Virginia SCC Active registration for: franchises, securities, broker-dealer, broker-dealer agent, investment advisor https://www.scc.virginia.gov/pages/Registration
  • Complete the online or printable application form, certify that all answers are true and accurate, provide completed IRS forms and financial documentation, certify that business’s revenue and projected impact related to COVID-19, and agree to the application’s terms and conditions

The Following Businesses are Ineligible: 

  • Banks and financial institutions  
  • Franchise businesses, except those that are registered in the State of Virginia and locally owned/operated in Prince William County 
  • Vape and tobacco retailers  
  • Adult entertainment businesses

FREQUENTLY ASKED QUESTIONS

Who is eligible to apply for the grants?

Prince William County businesses and 501(c)(3) non-profit organizations with 50 or fewer employees and

  • have experienced sudden financial losses of 25% or more as a result of the COVID-19 pandemic.
  • have gross receipts less than $2,500,000 for the 2018 and 2019 calendar years;
  • have been in business for at least two full years in Prince William County;

Businesses will be verified on company size, economic hardship, and good standing with Prince William County licenses and taxes to maintain eligibility.

How do I show that my business experienced a 25% decline in revenue attributable to the COVID-19 pandemic?

Complete the financial form in the application process. The form measures a decline in monthly revenue starting from January 2020 of this year through May 2020.

What is Business Tangible Tax?

Business Tangible Property Tax is a tax levied on all general office furniture and equipment, machinery and tools, equipment used for research and development, heavy construction equipment, computer equipment and peripherals. Even if you have a home-based business, all businesses are required to pay an annual Business Tangible Property Tax. More information and tax forms can be found here. If you have not paid BTP for the past 2 years, please contact Business Taxpayers Services to complete appropriate documents and file forms.

I just found out that I need a Business License and Business Tangible Property tax and have never paid it in the past, can I still apply?

Yes, you can apply but will need to provide proof that you have submitted the required documentation to Taxpayer Services and paid any back taxes for 2018 and 2019.

Contact Taxpayer Services at 703-792-6710 to help facilitate the process. If there is a delay in receiving documentation from Taxpayer Services, we can make the grant contingent upon receiving this information.

My business has been operating for more than two years, but I only bought the business last year, can I still apply?

Yes, you can still apply but will need to provide records that the previous owners paid both the Business License (if applicable) and the Business Tangible Property Tax. If the previous owners did not pay these taxes, in order to apply for the grant you will be obligated to pay any back taxes. If the back taxes were paid but you don’t have records, you can try calling Taxpayers Services to get that information.

 

If my organization gets a grant, will it be taxable?

Yes. At the present time it is considered taxable and must be reported on your 2020 taxes.

Can grant funds be used for paying down credit cards?

Yes, if credit card expenses are attributed to COVID-19.

I received federal assistance through the SBA. Does that affect my eligibility for receiving the grant?

No. Businesses that have received federal SBA funding are still eligible for the grant.

How has the County incorporated equity principals into the grant process?
  • We have a goal of being inclusive and assisting diverse small businesses located throughout the County. The online application includes a question that asks about status of woman-owned, minority-owned and veteran-owned businesses.

  • Prince William Economic Development is cooperating with a range of County Departments and Community partners to ensure that the program is broadly promoted to hard-to-reach businesses and the application is translated in multiple languages

Do I have to do anything after I’m awarded a grant?
  • USE FUNDS: Grant funds must be used for employee salary and benefits and/or other business capital and operating expenses directly related to the immediate impacts of COVID-19 and for no other use. No part of any grant may be used for any activity intended to influence a member of the county board, Prince William County Government or the grant review panel.

  • MAINTAIN RECORDS: Grant recipients are required to maintain accurate & complete records of how grant funds are used & provide receipts documenting that the funds were used according to the grant specifications.

  • REPORT DOCUMENTATION: All recipients must complete a final report with documentation of grant use and the impact on your business. Final Report documentation written reports must be submitted to PWC Economic Development in December 2020 and again in June 2021. IF FOLLOW-UP DOCUMENTATION IS NOT PROVIDED, YOU WILL BE REQUIRED TO PAY BACK THE GRANT.

Will the County publicize the names of the companies awarded a grant?

Yes. After all grant applicants have been notified, grant awards will be listed on the Prince William Economic Development website and the County will issue a media release announcing the winners.

What if I don’t receive any grant funding and I really need help?

Businesses that are not selected to receive funding through the grant program are invited to participate in Prince William County Economic Development’s business recovery and continuity assistance programming. There are also additional resources at PrinceWilliamCounty.biz that can help businesses navigate the next steps.

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